Three levels of availability
A salon's availability is written on three levels. The first is recurrence: the normal hours for every day of the week, which rarely change. The second is the exception: a weekday closure, an extraordinary opening, or a day with reduced hours.
The third level is individual blocks: a person in training, an hour dedicated to a supplier, an absence. These do not close the salon, they close a resource, and confusing them with general closures is the error that leaves the calendar more open than it should be.
When the three levels truly exist, vacation planning becomes a two-minute operation: an exception is entered for the period and public availability stops offering those days. When they don't exist, vacation planning becomes a day spent manually deleting slots.
Three levels, three tools
The table links each situation to the correct way to manage it.
| Situation | Level | Effect |
|---|---|---|
| Normal weekly hours | Recurrence | Availability base |
| Mid-week closing | Exception | Closes the entire salon |
| Vacation or long period. | Exception by period | Closes the entire salon |
| Absence of a person | Resource block | Closes only that calendar |
How to set them up
Define recurrences
Normal daily hours.
Add exceptions
Closings, reduced hours, extraordinary openings.
Use blocks for people
Absences and individual commitments.
Enter vacations in advance
Before someone books us inside.
To keep under control
- Enter closures before announcing them.
- Distinguish individual absences from salon closures.
- Check the days that can be booked in advance before the holidays.
The parameter that almost everyone forgets is how far into the future one can book. If it is six months and vacations are not yet entered, someone will book during the vacation: the appointment will be legitimate and the cancellation will be up to the salon.
Individual absences should be kept separate from general closures for a practical reason: one absent person should not close the salon, and if the only tool available is a total closure, you end up losing entire days of work for the others.
From guide to salon work
In Saloria, you can set services and durations, define salon hours, and receive bookings on your public page. The general calendar is free; separate calendars for professionals are available from the Basic plan. Appointment management. Compare updated features, quotas, and prices.
Frequently asked questions
How do I manage vacations without canceling appointments?
Inserting the exception for the period before the days become bookable: it depends on how far into the future you accept bookings.
Does a colleague's absence close the salon?
No. It must be managed as a block on the single resource, not as a general closure, otherwise you lose the days of the others.
What do I do if someone has already booked on a closing day?
You contact them and propose two concrete alternatives. To avoid this, the closing must be inserted before it is announced.